Guidance

RFCA Supplier Guide

Doing business with the Reserve Forces’ and Cadets’ Associations (RFCA).

Documents

Details

The Council RFCA sets commercial and procurement policy, in line with best practice and wider MOD policies. We are also responsible for delivering guidance and advice to the regional RFCA Associations. The regional RFCA Associations manage the procurement process for all activity up to Public Contracts Regulations 2015 (PCR2015) thresholds. Any activity over the PCR2015 is managed by the Commercial Team.

Service outline

We are committed to ensuring that our procurement processes and policy support public money spent in a way that is fair, accountable, represents value for money and that all decisions are transparent.

Procurement activity under PCR2015 thresholds can be undertaken by the RFCAs adhering to Financial Standing Instructions and any MOD commercial and wider policies.

All procurement activity over £30,000 (for the total length of the contract term including VAT) must be advertised.

Tendering opportunities

Opportunities are advertised and available through the Delta e-sourcing Portal.

We have implemented this environmentally friendly and efficient electronic method of facilitating the tender process. Suppliers are asked to register their company details in the electronic tendering system in the first instance. This will provide access to tender opportunities and relevant documents associated with published tenders.

Please note in order to be able to submit expressions of interest and gain access to documents, companies must first register their interest.

Expressing an interest

  • Step 1: Register your company details on the electronic sourcing portal. This is only required once.

  • Step 2: Follow the instructions as provided to complete your registration.

Please note that in general, our RFCA regional locations will require that suppliers are members of Constructionline holding Silver membership and SSIP accreditation. More information on requirements relating to particular tender provisions will be noted in the notice and/or tender documentation.

Published 6 December 2022
Last updated 12 May 2023 + show all updates
  1. Updated Supplier guide: doing business with the Reserve Forces' and Cadets' Associations (RFCA).

  2. Below threshold procurements updated under 'Service outline'.

  3. Added 'Commercial terms' and updated 'Service outline' information.

  4. 'Supplier guide: doing business with the Reserve Forces' and Cadets' Associations (RFCA)' updated.

  5. First published.